Applications are invited from suitably qualified and experienced persons for appointment to the
post of Senior Records Assistant in the Chamber Secretary Department.

Job Title : Senior Records Assistant
Reporting to : Administrator
Grade : 8

QUALIFICATION AND REQUIREMENTS
➢ An Honors degree in Records and Archives Management or any other relevant records
management degree.
➢ At least three (3) years working experience in a records Management environment
➢ Proficiency in Microsoft Office package (Word, PowerPoint, Publisher, Excel)

DUTIES AND RESPONSIBILITIES
➢ Managing the records management system.
➢ Developing and maintaining a functional records management system for the Council.
➢ Developing and maintaining an electronic filing system for the Council.
➢ Maintaining paper records for all council documents.
➢ Maintaining digital records management systems for all Council records.
➢ Ensuring that all files are properly indexed into the respective systems and backed up in
the Council server.
➢ Giving input on the formulation and reviewing of Records Management Policies and
Procedure manuals.
➢ Managing the process of record retention and disposal in liaison with the National
Archives.
➢ Giving input in the planning and budgeting for the records-related activities.
➢ Supervising activities of Records Clerks.
➢ Ensuring that all records adhere to set standards and procedures.

QUALITIES AND ATTRIBUTES
➢ Good data entry skills.
➢ Proficiency in MS Office Applications.
➢ Ability to work independently and as part of a team.
➢ Good planning, organizational skills, and attention to detail.

Applications addressed to the Town Clerk, together with a detailed curriculum vitae and certified
copies of certificates, to reach the undersigned through posting or hand delivery on or before 30
September 2025.

Eng. E. Mukaratirwa
TOWN CLERK

Municipal Offices
P.O. Box 17
MASVINGO
Advert no:43/2025